The University of Chicago Study Abroad Office is committed to safeguarding the privacy of students (“you”) who participate in our programs. This Privacy Notice describes our practices on the collection, processing, use, disclosure and storage of information about you. When you submit an application to our programs, or otherwise provide us with information or use our websites and other services, your information will be handled as described in this Privacy Notice. If you do not agree to the terms of this notice, please do not provide your information or otherwise use our site and/or services.
UNIVERSITY USE AND PROCESSING OF INFORMATION
The Study Abroad Office will use information that you provide to us and information we collect about you to administer your application and support your participation in our Study Abroad programs. In addition, the University may process your information in furtherance of other legitimate interests, such as (i) to analyze and improve our programs, (ii) to fulfill other University responsibilities or purposes, or (iii) to provide services to you. If we seek to use or process your information for a purpose not outlined in this Privacy Notice, we will request your prior consent as appropriate. Where we have sought, and you have provided, your express consent for a particular purpose, please note that you have the right to withdraw your consent at any time by notifying us at:
1116 E. 59th Street
Harper Memorial 203
Chicago, IL 60637
We may collect credit card information from you for your Study Abroad Administrative Fee. A reputable third-party financial institution handles our credit card transactions. Whenever you transmit credit card information through our site, the numbers and letters are scrambled using encryption technology to protect the information from being stolen or intercepted. To protect your security, we do not allow you to store your credit card number from session to session.
Our website uses a built-in feature of your browser to set a “cookie.” Your name, and other personal or biographical information, is not shared. Unless you explicitly provide this information, we will not be aware of your identity. The cookies set can be classified as “performance cookies”—used to improve the speed, functionality, and usability for site visitors. Browsers give you the ability to reject specific cookies, or all cookies, if you choose. However, rejecting cookies may impact your ability to use certain features of the site.
We may disclose your information to third parties as follows:
Parents and Guardians. In some cases, we may share your information with a parent or guardian if necessary in the event of an emergency.
Service Providers. We may use third parties to support our operations at the University and the Study Abroad sites. In such cases, we may share your information with such third parties.
Required by Law. We may share your information with third parties to the extent we are required to do so by law, court order, or subpoena.
Emergency Circumstances. We may share your information with third parties if, in our sole judgment, such disclosure is necessary to protect the health, safety, or property of any person.
Consent. We may seek your consent to disclose your information to third parties if we are required to do so. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information above.
De-Identified and Aggregate Information. We may use and disclose information about our program participants in de-identified or aggregate form without limitation.
International Transfers. We may transfer your information to third parties located in other countries. These transfers are made subject to appropriate technical safeguards and contractual provisions to ensure the security of your information.
Your information will be retained as provided in the University’s record retention policy, available here.
Various jurisdictions grant individuals rights regarding their data, including: (i) the right to request access to your information held by the University; (ii) the right to have inaccurate or incomplete personal data rectified; (iii) the right to erasure of your information, provided there is no legitimate reason for the University to continue to process the or retain the information; (iv) the right to restrict processing of your information in specific situations; (v) the right to request provision of some elements of your information; (vi) the right to object to processing of your information, including to send you communications that may be considered direct-marketing materials; (vii) the right to object to automated decision-making and profiling, where applicable. All requests to exercise any of these rights should be made to the Study Abroad Office at the contact information above.
While we encourage you to bring your concerns to us in the first instance, in certain jurisdictions, you may also have the right to submit a complaint to the jurisdiction’s supervisory authority for data protection matters.
UPDATES TO THIS NOTICE
Changes may be made to this Privacy Notice and personal information may be used for new purposes. When significant changes are made to our privacy practices, they will be disclosed here.